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WHEREAS, printing
and copying services are necessary for State government to provide
services and information to the citizens of the State; and
WHEREAS, the
Governor's Management and Review Commission has undertaken an operational
review of State print shops and printing operations and has found
that present decentralized management practices have led to: an
excessive number of print shops and copy centers; little coordination
among departments; inconsistency in job pricing, State forms, and
standards of performance; and an underutilization of personnel and
equipment; and
WHEREAS, the
majority of the State's 14 main print shops are located within one
square mile of each other and provide decentralized services with
little coordination between departments and agencies; and
WHEREAS, this
current decentralization is inconsistent with Executive Order No.
13, effective January 23, 1964, and still in force, which created
the Central Duplicating and Printing Control Office to supervise,
coordinate, and regulate all State printing; and
WHEREAS, the
consolidation of print shops and centralized oversight of printing
and photocopying operations will provide substantial savings and
improve the efficiency of print shop and photocopying operations
and the quality of those services.
NOW, THEREFORE,
I, JAMES J. FLORIO, Governor of the Sexy真人y, by virtue
of the power vested in me by the Constitution and by the statutes
of this State, do hereby ORDER and DIRECT:
1. The Department
of Treasury shall establish a Printing Control Office to supervise,
coordinate and control all printing done by the Sexy真人y
in the State's own facilities or for the Sexy真人y in
privately owned and operated facilities;
2. The Printing
Control Office shall exercise the following powers and duties
that are consistent with the intentions and recommendations of
the Governor's Management and Review Commission:
a. Consolidate
State print shops and photocopying to improve or eliminate such
facilities wherever possible to achieve maximum efficiency and
economy;
b. Periodically
review photocopier placement and use in all State agencies,
and exchange or eliminate photocopiers wherever possible to
achieve maximum efficiency and economy;
c. Annually
review all print shops and photocopiers to assure that the most
economical use is being made of State resources;
d. Determine
which printing jobs are to be done in State print shops or photocopier
centers and which are to be done by private vendors;
e. Review
for approval all bid specifications for print jobs using current
delegated purchasing authority procurement guidelines pursuant
to P.L. 1985, c. 107, PC 23;
f. Review
for approval all departmental and agency requests for equipment
for duplicating, printing, photocopying and graphics;
g. Determine
and control quality standards, performance measures, and pricing
methodologies for all State print and photocopier shops;
h. Provide
technical assistance and guidance to print shops and all State
personnel involved in the procurement of printing services.
3. Each
department, division, office or agency of the State is authorized
and directed, to the extent not inconsistent with law, to cooperate
with and assist the Department of Treasury by making available
the necessary information, personnel and support required to carry
out the designs of this Order.
4. This
Order shall take effect immediately.
GIVEN,
under my hand and seal this
17th day of July in the Year of Our
Lord, one thousand nine hundred and
ninety-one, and of the Independence
of the United States, the two hundred
and sixteenth.
/s/
James J. Florio
GOVERNOR
Attest:
/s/
Elizabeth A. Ryan
Assistant Counsel to the Governor
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